What is real estate team software?
Real estate team software—also called real estate team management software or team leader software—is a platform designed for real estate team leaders who run a group of agents under a brokerage. Unlike brokerage software (which serves the brokerage as a whole), team software focuses on the team's day-to-day: shared leads, commission splits, transaction tracking, and agent management.
A typical real estate team has a team leader (often the top producer), several buyer's and listing agents, maybe a transaction coordinator and an admin. They share leads, split commissions, and need one place to track deals from lead to close. That's what real estate team software provides.
Team software vs brokerage software
It's easy to confuse the two. Here's the difference:
| Team software | Brokerage software |
|---|---|
| For team leaders and their agents | For broker-owners and all agents in the brokerage |
| Shared leads, commission splits, team CRM | Company-wide CRM, recruiting, compliance, accounting |
| Works with your brokerage (Keller Williams, eXp, etc.) | Replaces or augments brokerage systems |
| Residential focus (teams) | Residential, commercial, property management |
If you're a team leader at a brokerage, you need real estate team software. If you own the brokerage, you need brokerage software (or both—Brokurz offers solutions for each).
Some team leaders eventually become broker-owners. When that happens, they may graduate from team software to full brokerage software. Until then, team leader software is the right fit—focused on your team's day-to-day, not the whole company.
Must-have features in real estate team software
The best real estate team software includes:
- Team CRM: Shared pipeline, lead assignment, activity tracking—one source of truth
- Lead routing: Round robin or AI-powered distribution—fair, fast assignment
- Commission splits: Leader splits, member splits, caps, referral fees—auto-calculated
- Transaction management: Deals, documents, stages—purchase agreements, addenda, CDAs
- Compliance: Broker on record, license tracking—you run the team; they stay licensed
- White-label: Your logo, your colors—your brand, not the software vendor's
Some platforms do one or two of these well. The best do all of them in one place—so you're not juggling five different tools.
CRM and lead management
Your team's CRM is the heart of your operation. Every lead—Zillow, Realtor.com, your website, referrals—should land in one shared pipeline. From there, real estate team software should let you:
- Assign leads: Manually, round robin, or AI-powered—based on rules you set
- Track activity: Calls, emails, showings—logged and visible to the team leader
- Move deals through stages: Lead → Qualified → Showing → Offer → Under Contract → Closed
- Store documents: Contracts, addenda, disclosures—per deal
Generic CRMs (HubSpot, Salesforce) can work—but they require heavy customization. Real estate team management software built for the industry has transaction stages, document types, and commission linkage out of the box.
Integration with lead sources is another key. The best platforms connect to Zillow, Realtor.com, your website forms, and other sources—so leads flow in automatically and get routed without manual entry. That reduces lag and ensures no lead sits in an inbox unanswered.
Commission management
Commission splits are where many teams struggle. A typical structure: team leader takes 20–30%, agents get the rest—often with caps (e.g., 50/50 until $X, then 70/30). Referral fees, TC payouts, and broker splits add complexity.
Good real estate team software lets you configure all of this once. When a deal closes, the software auto-calculates who gets what. No spreadsheets. No disputes. Export for accounting. Brokurz handles leader splits, member splits, caps, and referral splits—auto-calculated on every closing.
Transaction management
From offer to close, you need to track documents, deadlines, and parties. Real estate team software should include:
- Transaction pipeline: Deals in stages—Offer, Under Contract, Closing, Closed
- Document management: Purchase agreements, addenda, CDAs—upload, e-sign, store
- AI extraction: Auto-extract key terms from contracts—saves time and reduces errors
- Task reminders: Key dates, follow-ups—automated so nothing slips
Brokurz supports 18+ document types, AI contract extraction, and end-to-end transaction workflows. Built for residential—the way teams actually work.
Compliance and licensing
Teams operate under a brokerage. The broker is the licensed entity; the team leader runs the team. Real estate team software should support this model:
- Broker on record: Store broker name, license, brokerage—for compliance
- License tracking: Agent licenses, expiration alerts—stay ahead of renewals
- Audit trail: Who did what, when—for disputes and compliance
You run your team. Your broker stays the licensed entity. Good software makes that clear and keeps you compliant.
Who needs real estate team software?
Real estate team software is for team leaders who have:
- 3+ agents (buyer's agents, listing agents, or both)
- Shared leads (Zillow, website, referrals)
- Commission splits beyond simple 50/50
- A need for one pipeline and one source of truth
If you're a solo agent or a duo, you might get by with a simple CRM. Once you add a third agent and shared leads, real estate team management software becomes essential. Spreadsheets and shared inboxes break down fast.
How to choose the right real estate team software
When evaluating real estate team software, ask:
- Does it work with my brokerage? You should be able to use it at Keller Williams, eXp, RE/MAX, or any brokerage—without conflict.
- Does it handle my commission structure? Caps, referral splits, TC payouts—configure once, auto-calculate forever.
- Does it route leads the way I want? Round robin, AI, or manual—your choice.
- Is it built for real estate? Transaction stages, document types, commission linkage—not a generic CRM with real estate bolted on.
- Can I white-label it? Your logo, your colors—your brand.
Brokurz checks all of these. See the full feature set.
Brokurz: real estate team software that does it all
Brokurz is real estate team software built for team leaders. One platform: CRM, lead routing, commission splits, transaction management, compliance. Works with any brokerage. Start free.
What you get
- • Team CRM & shared pipeline
- • Lead routing (round robin or AI)
- • Commission splits (auto-calculated)
- • Transaction management
- • Compliance & broker on record
- • White-label branding
Why Brokurz
- • Works with any brokerage
- • No long-term contracts
- • Start free
- • Live in 10 minutes
- • AI built in
Get started with Brokurz for teams—sign up, invite your team, and go live.
FAQ: real estate team software
What is the best real estate team software?
The best real estate team software combines CRM, lead routing, commission splits, and transaction management in one platform—and works with any brokerage. Brokurz is built for exactly that.
How much does real estate team software cost?
Pricing varies. Brokurz starts free—you can run your team without upfront cost. Scale as you grow.
Can I use real estate team software at Keller Williams / eXp / RE/MAX?
Yes. Brokurz is used by teams at major brokerages. Your brokerage handles the official stuff; you run your team in Brokurz.
What's the difference between team software and brokerage software?
Team software is for team leaders and their agents—shared leads, commission splits, team CRM. Brokerage software is for broker-owners and the whole company. Teams use team software; brokerages use brokerage software (or both).
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